How to Use Microsoft To Do for Tasks and Reminders

Microsoft To Do is a free task and to-do list app that works on iPhone, Android, and Windows — set reminders, organize tasks, and share lists with others.

In this guide (5 steps):

1.Download Microsoft To Do
2.Create a new list
3.Add tasks to the list
4.Use My Day to focus
5.Share a list with someone

Download Microsoft To Do

~15s

Search "Microsoft To Do" in the App Store or Google Play. Download the free app and sign in with your Microsoft account (an Outlook or Hotmail email). If you do not have one, you can create a free account during setup.

Create a new list

~15s

Tap "New List" at the bottom of the screen. Name it something specific — Grocery Shopping, Doctor Appointments, Things to Fix. Tap to open the list.

Add tasks to the list

~16s

Tap "Add a Task" at the bottom and type what you need to do. Tap the task to expand it and set a due date, reminder time, or add notes.

Quick Tip

Use the repeat feature for recurring tasks — for example, set "Call Mom" to repeat every Sunday.

Use My Day to focus

~15s

Tap "My Day" at the top of the app each morning. Add the tasks you plan to tackle today by tapping the sun icon on any task. This creates a focused daily list.

Share a list with someone

~18s

Open a list and tap the share icon (a person with a plus sign). Enter the other person's email address. They will receive an invitation to view and edit the shared list.

Quick Tip

Shared grocery lists are especially convenient for couples — either person can add items and check off what has been bought.

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Microsoft To Do is a free task management app that helps you keep track of things you need to do. It replaces the older Wunderlist app and is now one of Microsoft's most popular productivity tools. Unlike some advanced project management software, To Do is designed to be simple and approachable.

You can create multiple lists — Groceries, Errands, Doctor Questions, Home Repairs — and add tasks to each one. Each task can have a due date, a reminder, a note, and subtasks. The My Day feature shows tasks due today and lets you manually add other tasks to focus on.

Microsoft To Do syncs across all your devices through your Microsoft account. If you create a task on your phone, it will appear on your Windows computer and vice versa. You can also share lists with another person — useful for sharing a grocery list with a spouse or organizing a joint project.

For Windows users, To Do integrates directly with Outlook and Microsoft 365. Any flagged emails in Outlook automatically appear in To Do's "Flagged Email" smart list. This makes it useful as a central place for everything you need to act on.

The app is completely free for personal use. A Microsoft account (a free outlook.com email or an existing one) is all you need to get started.

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